Privacy & Safeguarding Policies

This policy explains how Shorinjiryu Resnshinkan Karate Do England (including Great Britain) collects, protects and uses your information when you access our services.By accessing our services, you consent to this policy and the collection of your data by Shorinjiryu Renshinkan Karate Do England as detailed within it. “Renshinkan England” means Shorinjiryu Renshinkan Karate Do England.This policy may be subject to change, so please revisit this page regularly to view the current version.

The Information we Collect

Renshinkan England may collect certain personal information or data about you when you access our services. Personal information is any information from which an individual can be identified. This information includes: Contact information including name, address, telephone number, email address, date of birth, gender, and record of your interactions with us. Information is collected directly from students (18 and over) or from a student’s parent or guardian (under 18).

Our Basis for Data Processing and Use

Renshinkan England collects and uses personal information for the following reasons:
- To provide services, including weekly training, gradings, tournaments and camps.
- To provide information regarding our services, based on your consent.
- To fulfill contractual or legal obligations, such as legislation compliance or to assist with investigations. 

If we use your information for marketing purposes, there will be an option to opt-out.

How Information is Protected

To protect your information from misuse, Renshinkan England takes steps to keep it safe in line with current legislation. These steps include:
- Passwords
- Paper records kept under lock-and-key

We keep your data for as long as you are a customer (i.e. a student) and up to twelve months thereafter. Some paper records may be given to you to serve as proof of your (previous) membership of the organisation.

Sensitive Information

Renshinkan England is committed to providing every student with a safe, fair and accessible learning environment. In order to meet this commitment, Renshinkan England may collect details of any disability or medical condition a student chooses to share with us. This information will only be shared with instructors on a strictly need-to-know basis, and the details will not be recorded.

Third Parties

In certain instances, Renshinkan England will need to share information with third parties. These include but are not limited to: 

- Orthodox Japan Shorinji-ryu Renshinkan Karate-Do, our international headquarters. (To register your membership with the international organisation).

- Federation of England Karate Organisations (FEKO), our governing body. (To provide you with martial arts insurance).
Shorinjiryu Renshinkan Karate-do England (Great Britain) is committed to safeguarding the children it is charged with and its members.

All instructors are certified safeguarding officers from levels 1 - 3. Furthermore, they are DBS checked and first aid trained. A copy of our organisation's safeguarding policy is available upon request.
Contact us
Headquarters office
47 Eastern Road, Haywards Heath, RH16 3NG
(0) 1444 454827
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